Interlibrary Loan is defined as a transaction in which library materials or photocopies of materials are made available by one library to another upon request.  This greatly increases patron access to information resources, reduces the need for duplication of holdings, and lessens the strain on library budgets.  Books, periodicals, special collections, audio-visual material and photocopies of non-circulating material may be requested through Interlibrary Loan. There are four codes or policy statements governing Interlibrary Loan to which the Calumet City Public Library subscribes:  American Library Association National Interlibrary Loan Code of 1980 http://www.ala.org/rusa/stnd_lnc.html ILLINET Interlibrary Loan Code http://www.library.sos.state.il.us/library/ill_code.html ILLINET Online Library Resource Sharing Code http://www.ilcso.uiuc.edu/Web/About/ResourceSharing.html Suburban Library System Interlibrary Loan Policy Statement of 1989http://www.sls.lib.il.us/ill/rules/codes2.html Request Guidelines ·          Interlibrary Loan inquiries should be directed to staff in the Adult Services Department at (708) 862-6220, ext. 2. ·          Requests should provide as much bibliographic information as possible.  Incomplete or illegible citations may require clarification and may cause a delay. ·          ALA Request Forms may be sent via fax to: (708) 862-0872 ·          Direct Loan Requests, available to Suburban Library System member libraries only, may be placed via phone by calling: (708) 862-6220, ext. 2. ·          E-mail requests may be sent to: ill@calumetcitypl.org ·          Genealogy materials are not available for Interlibrary Loan. ·          Institutions outside Illinois should submit requests for the Calumet City Public Library through Suburban Library System offices at Burr Ridge,  (630) 734-5000, ext. 5160 or e-mail: http://www.sls.lib.il.us/ Lending Policy ·          Calumet City Public Library will initiate processing of requests within one working day and complete the transaction within three working days of receipt. ·          Calumet City Public Library will notify the requesting library within one working day of receipt of request, if material is not being sent. ·          Materials sent by Calumet City Public Library in padded envelopes or protective packaging must be returned in the original packaging.  Items damaged in shipment due to insufficient packaging are the responsibility of the borrowing institution.  Loan Periods ·          Books:  28 days from date checked out at the Calumet City Public Library - may be extended for an additional 2 weeks at the request of the borrowing library when there are no outstanding requests for that book and the book is not overdue.  Requests for library sponsored book discussion groups may be extended to the end of the week the discussion group meets. ·       Videos & DVDs:  2 weeks from date checked out at Calumet City Public Library - no renewals. ·       CD’s & Cassettes:  28 days from date checked out at Calumet City Public Library - no renewals. ·       CD-ROMs:  28 days from date checked out at Calumet City Public Library - no renewals. ·       Reference materials: Loan conditions to be determined by the Calumet City Public Library Head of Adult Services or the Library Director on an item-by-item basis.  Call (708) 862-6220, ext. 2 before faxing request to (708) 862-0872. ·       Serials/Periodicals:  28 days from date checked out at Calumet City Public Library.  Current issues of serials/periodicals will not be loaned until the next issue arrives. Borrowing Policy ·          Calumet City Public Library users (those patrons holding Calumet City Public Library Cards, Suburban Library System cards or Reciprocal Borrowing Cards) may make Interlibrary Loan requests. ·          Patrons must have a valid library card with no outstanding fees or fines.  Materials borrowed by the Calumet City Public Library are loaned to the patron under the lending policies established by the Calumet City Public Library, unless the policies of the owning institution are more restrictive, in which case those policies apply. ·          Patrons can monitor the status of their SLS requests via the web-based SWAN catalog.  The status of out-of-system requests may determined by calling (708) 862-6220, ext. 2. ·          When making requests, complete bibliographic information helps assure accuracy and promptness of fulfillment.  Author’s name (and correct spelling) title (and correct spelling) Volume, Issue date, page numbers, preferred media, (cassette vs. cd, video disc vs. video tape, etc.) and any other pertinent data help assure receipt of the desired item.  Complete patron information is required – name, library card #, phone numbers (home or work) and address or e-mail address if desired. ·          Patrons may request up to 20 ILL items at one time. Photocopy requests are limited to five photocopies of articles with a maximum of 20 pages per article. Additional requests for ILL items or photocopies may be made when the number of outstanding requests becomes less than 20, either via fulfillment, hold cancellations or hold expirations. Material circulation limitations are as follows: §        5 issues of any periodical title §        5 audio materials (CDs or audio cassettes)                                            §        4 video tapes and/or DVD’s §        4 books per topic (for adults) §        5 books per topic (for children) §        3 CD ROMs per family ·          Patrons may make requests electronically either via the Internet, or at the Calumet City Public Library via the OPAC – On Line Public Access Catalog terminals.  It is suggested patrons seek assistance from Adult Services staff prior to placing electronic requests.  ·          Order of request fulfillment begins with the Suburban Library System, and then proceeds to in-state institutions outside SLS, then progresses to out-of-state institutions.  In-state requests fulfilled by out-of-system libraries are first channeled through Illinet On-line, then OCLC.  Out-of-state requests are channeled directly to SLS headquarters at Burr Ridge.  ·          SLS requests may take three days or longer. Out-of-system, in-state requests, can take as little as one week or as many as six weeks.  Out-of-state requests can take four to six weeks or longer. Interlibrary Loan Materials are only delivered Monday through Friday.  This should be considered when placing requests Friday through Sunday. ·          Interlibrary Loan materials are held at the Circulation Desk under the patron’s last name.  Items not picked up after notification will be returned to the lending institution.  It is essential that patrons keep their Calumet City Public Library card information up-to-date with correct name, address and phone number or e-mail address to insure they are contacted promptly.  Every effort will be made to contact patrons, but no additional effort will be made to contact those with disconnected phone numbers or those who have moved. -          Calumet City Public Library has no control over the loan period or policies of lending institutions. ·          Fulfilled Out-of-State requests are assessed a loan fee of $3.00 per item, regardless of whether a patron checks the item out or not. Photocopy requests can be sent via ILDS delivery or fax.  ILDS helps assure the best copy quality, while fax assures minimum delivery time. Fees are $.10 per page for photocopies unless the providing institution levies additional charges.  Fees may also be assessed for rush or urgent requests by the providing institution. These fees are the responsibility of the patron. Fees will be assessed for items, components or packaging that are overdue, damaged or lost. Interlibrary Loan overdue materials are $.25/day and $2.00/day for videotapes and DVDs.  Fee schedules for damaged or unreturned items are assessed by the lending institution and are the patrons responsibility.
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